Provider Contracts

2021 Provider Contracting

Somerville Cambridge Elder Services, Inc. (SCES) 61 Medford Street, Somerville, MA 02143 is a non-profit organization designated by the Massachusetts Office of Elder Affairs (EOEA) as an Aging Services Access Points (ASAPs) to provide certain Home Care services to elders living in Somerville and Cambridge. Somerville Cambridge Elder Services is dedicated to building healthy and more livable communities where critical home and community-based services and supports are fully accessible to older adults, people living with disabilities and their caregivers.


The Executive Office of Elder Affairs determines the types of services that Somerville Cambridge Elder Services can offer. At this time, we are accepting applications for Non-Homemaker Service contracts. The Executive Office of Elder Affairs is responsible for approving agencies interested in providing Homemaker/Personal Care Services. For more information, visit their website.


We value our relationship with our carefully selected provider network.  The philosophy of SCES procurement is to provide superior service to our consumers and build solid relationships with our providers. SCES continually assesses our existing provider network and consumer base to determine our needs.

Accepting applications begins on April 1, 2021 and will end on April 30, 2021 at 5 pm.

Please note for the contracting period commencing on October 1, 2021, SCES will have standard rates for all Homemaker/Personal Care, Supportive Home Care Aide and Companion Services


Steps to Producing a Bid

During the open Request for Proposal (RFP) process, we invite proposals from Homemaker & Non-Homemaker organizations who want to contract  for the provision of any of the services listed below. Proposals will be evaluated based on past performance, financial and technical resources, cost, quality of proposed services, ability to meet service needs in the towns we service, and agency need. We reserve the right to negotiate with the applicant, any item(s) contained in the proposal(s). Minority business enterprises(MBEs) and Women  Business Enterprises (WBEs) are encouraged to apply.

To submit a bid to Somerville Cambridge Elder Services, please follow the steps below.

All forms must be type-written


Click here for the Contracting Checklist





  • Step 4 – Complete General Administrative Overview w/required attachments (policies (see below for list), licenses, resumes, org charts, training schedules, etc.)


  • Step 5 – Complete all Service Specific Administrative Overviews for services bidding on (see list below)


  • Step 6 – Complete the SCES Rate Sheet for all services bidding on. (Only choose services from the list in Notice of Bidders)



  • Step 8 – Fill out W-9



  • Step 10 – Email proposals to



If a contract is awarded, additional forms for the MassHealth Frail Elder Waiver will need to be filled out unless Provider has already met this requirement and can produce approval letter.


Please provide the following policies with your submission:

  • Personnel Policies, including supervision, annual performance evaluation, work rules, etc.
  • Conflict of Interest
  • Privacy & Confidentiality/HIPAA
  • Non Discrimination in employment and service deliver
  • 105 CMR 155.00, including the procedure on the required DPH registry check (Homemaker Agencies, Home Health Agencies, and Skilled Nursing Facilities only
  • MassHealth All Provider Bulletin 196: The Office of the Inspector General’s List of Excluded Individuals and Entities
  • GSA/SAM exclusion list
  • CORI (PI-09-19)
  • Reportable Incidents/Emergencies in the Home/Consumer not at Home
  • Theft, Loss, or Damage to Consumer Property
  • Service Priority for High Risk Consumers (PI-11-06) (Homemaker and Home Health Agencies only)
  • Prohibitions on Fees and Gratuities
  • Shopping/Money Handling (Homemaker and Home Health Agencies, Companion Providers, Grocery Shopping Providers)
  • Service Priority for High Risk Consumers (PI-11-06) (Homemaker and Home Health Agencies only)
  • Written Information Security Program (WISP)
  • Affirmative Action
  • Working with Subcontractors


Please provide the service specific administrative overviews relevant to your bid :

Adult Day Health 

Alzheimer’s-Dementia Coaching

Behavioral Health Services



Environmental Accessibility Adaptations 

Grocery Shopping

Home Care/Personal Care/ Supportive Home Care Aide

Home Based Wandering Response System

Home Health Services


Legal Services

Medication Dispensing System

Personal Emergency Response System 

Respite Short Term Care

Translation/ Interpreting 


Vision Rehabilitation

Wanderer Location Service

SCES is an equal opportunity employer and complies with applicable federal state, and local fair employment practices laws. SCES strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.


SCES complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state of local law.