Provider Contracts - Somerville-Cambridge Elder Services (SCES)

2018 Provider Contracting

Somerville Cambridge Elder Services, Inc. (SCES) 61 Medford Street, Somerville, MA 02143 is a non-profit organizations designated by the Massachusetts Office of Elder Affairs (EOEA) as an Aging Services Access Points (ASAPs) to provide certain Home Care services to elders living in Somerville and Cambridge.

The Executive Office of Elder Affairs determines the types of services that Somerville Cambridge Elder Services can offer. At this time, we are accepting applications for Non-Homemaker Service contracts. The Executive Office of Elder Affairs is responsible for approving agencies interested in providing Homemaker/Personal Care Services.

We value our relationship with our carefully selected provider network. The philosophy of SCES procurement is to provide superior service to our consumers and build solid relationships with our providers. SCES continually assesses our existing provider network and consumer base to determine our needs.

Applications will be accepted from April 4, 2018 to May 4, 2018 at 4 pm.

Steps to Producing a Bid

During the open Request For Proposal (RFP) process, we invite proposals from Homemaker & Non-Homemaker organizations wishing to contract individually for the provision of any of the services listed below. Proposals will be evaluated based on past performance, financial and technical resources, cost, quality of proposed services, ability to meet service needs in the city and towns we service, and agency need. We reserve the right to negotiate with the applicant, any item(s) contained in the proposal(s). Minority business enterprises, minority non-profit organizations, and small business concerns are encouraged to apply. We are an Affirmative Action/Equal Employment Opportunity agency.

To submit a bid to Somerville Cambridge Elder Services, please follow the steps below.

All forms must be type-written

Click here for the Contracting Checklist, which includes # of copies required for each

Step 1 – Read Notice to Bidders
Step 2 – NOI Online Application(Homemaker only. If already complete, continue to Step 3
Step 3 – Review Elder Affair and Commonwealth of Massachusetts documents
Step 4 – Complete General Administrative Overview w/required attachments (policies (see below for list), licenses, resumes, org charts, training schedules, etc)
Step 5 – Complete all Service Specific Administrative Overviews for services bidding on (see list below)
Step 6 – Complete the SCES Rate Sheet for all services bidding on. (Only choose services from the list in Notice of Bidders)
Step 7 – Sign off on Insurance Requirement Form and provide proof of insurance
Step 8 – Fill out W-9
Step 9 – Mail bid package, with appropriate # of copies (see Contracting Checklist), for SCES, with cover letter(s) to: Somerville Cambridge Elder Services, ATTN: PROVIDER CONTRACTING, 61 Medford St, Somerville, MA 02143 by 4 pm on May 4th, 2018.

NO ELECTRONIC SUBMISSIONS WILL BE ACCEPTED.

PLEASE NOTE:

If a contract is awarded, additional forms for the MassHealth Frail Elder Waiver will need to be filled out, unless Provider has already met this requirement and can produce approval letter.

Please provide the following policies with your submission

Personnel Policies, including supervision, annual performance evaluation, work rules, etc.
Conflict of Interest
Privacy & Confidentiality/HIPAA
Non Discrimination in employment and service deliver
105 CMR 155.00, including the procedure on the required DPH registry check (Homemaker Agencies, Home Health Agencies, and Skilled Nursing Facilities only
MassHealth All Provider Bulletin 196: The Office of the Inspector General’s List of Excluded Individuals and Entities
CORI (PI-09-19)
Reportable Incidents/Emergencies in the Home/Consumer not at Home
Theft, Loss, or Damage to Consumer Property
Service Priority for High Risk Consumers (PI-11-06) (Homemaker and Home Health Agencies only)
Prohibitions on Fees and Gratuities
Shopping/Money Handling (Homemaker and Home Health Agencies, Companion Providers, Grocery Shopping Providers)
Service Priority for High Risk Consumers (PI-11-06) (Homemaker and Home Health Agencies only)
Written Information Security Program (WISP)
Affirmative Action