Provider Contracts

2024 Provider Contracting 

Somerville-Cambridge Elder Services, Inc. (SCES) 61 Medford Street, Somerville, MA 02143 is a non-profit organization dedicated to building healthier and more livable communities for all, where critical home and community-based services and supports are fully accessible to older adults, people living with disabilities, and their caregivers. We are designated by the Massachusetts Office of Elder Affairs (EOEA) as an Aging Services Access Points (ASAPs) to provide certain Home Care services to elders living in Somerville and Cambridge. We also serve people of all ages through our work providing long-term services and supports (LTSS) to One Care and MassHealth members in communities across Boston and the South Shore.

We value our relationship with our carefully selected provider network.  The philosophy of SCES procurement is to provide superior service to our consumers and build solid relationships with our providers. SCES continually assesses our existing provider network and consumer base to determine our needs. We believe in being able to offer our provider network enough cases to cover their business needs and costs.

Accepting applications begins on July 1, 2024, and will end on August 5, 2024, at 5 pm. 

Please note for the contracting period commencing on January 1, 2025, SCES will have standard rates for all Homemaker/Personal Care, Supportive Home Care Aide and Companion Services

Steps to Producing a Bid

During the open Request for Proposal (RFP) process, we invite proposals from Homemaker/Personal Care & Non-Homemaker organizations who want to contract for the provision of any of the services listed below. Proposals will be evaluated based on past performance, financial and technical resources, cost, quality of proposed services, ability to meet service needs in Somerville and Cambridge, and agency need. We reserve the right to negotiate with the applicant, any item(s) contained in the proposal(s). Minority business enterprises(MBEs) and Women  Business Enterprises (WBEs) are encouraged to apply.

To submit a bid to Somerville Cambridge Elder Services, please follow the steps below.

All forms must be type-written

Click here for the Contracting Checklist 

To submit your bid package via email: 
Please put all your documents in one folder and zip (compress) the folder.
Please attach the zipped folder to your email. 

PLEASE NOTE:  

If a contract is awarded, additional documents for the MassHealth Frail Elder Waiver will need to be completed unless the Provider is able to provide evidence of an approval (letter from MassHealth).

Disclosure Form for Entities
FEW Application
Acknowledgement of Terms of Participation
Data Collection Form

Please note – all policies listed below will be required with your bid proposal:  

  • Personnel Policies, including supervision, annual performance evaluation, work rules, etc. 
  • Conflict of Interest 
  • Privacy & Confidentiality/HIPAA 
  • Non Discrimination in employment and service deliver 
  • 105 CMR 155.00, including the procedure on the required DPH registry check (Homemaker Agencies, Home Health Agencies, and Skilled Nursing Facilities only 
  • MassHealth All Provider Bulletin 196: The Office of the Inspector General’s List of Excluded Individuals and Entities 
  • GSA/SAM exclusion list 
  • CORI (PI-09-19) 
  • Reportable Incidents/Emergencies in the Home/Consumer not at Home 
  • Theft, Loss, or Damage to Consumer Property 
  • Service Priority for High Risk Consumers (PI-11-06) (Homemaker and Home Health Agencies only) 
  • Prohibitions on Fees and Gratuities
  • Shopping/Money Handling (Homemaker and Home Health Agencies, Companion Providers, Grocery Shopping Providers) 
  • Service Priority for High Risk Consumers (PI-11-06) (Homemaker and Home Health Agencies only) 
  • Written Information Security Program (WISP) 
  • Affirmative Action 
  • Working with Subcontractors 

Please provide the service specific administrative overviews relevant to your bid:

Adult Day Health 
Alzheimer’s-Dementia Coaching
Behavioral Health Services
Chore
Companion
Environmental Accessibility Adaptations 
Grocery Shopping and Delivery
Home Based Wondering Response Systems
Home Care/Personal Care/Supportive Home Care Aide
Home Health Services
Laundry
Legal Services
Medication Dispensing System
Personal Emergency Response System 
Respite Short Term Care
Translation/Interpreting 
Transportation
Vision Rehabilitation
Wanderer Locater Service

SCES is an equal opportunity employer and complies with applicable federal state, and local fair employment practices laws. SCES strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

SCES complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state of local law.